How to write a military letter of recommendation


Writing a military style letter of recommendation is not markedly different from writing a business or college style letter. The largest difference in a military style letter of reference is in format. This military letter of recommendation format style should be used when the letter writer is in the military or a civilian employed by the military and it is going to another military leader as an official form of correspondence. Whether you are in the Air Force, the Army, the Marines, the Navy or the Coast Guard, this template should help you write your own military-style letter of recommendation. Look at other official correspondence from your office for details such as the office symbol, the signature block and other slight style or format differences.


Template for Military letter of recommendation

To write your military letter of recommendation, put it on your organization letter head. If you don't have it, ask an administrative assistant, desk clerk, staff duty or someone in your higher command's office for an electronic version that you can copy and paste to and keep on file.

Your unit or organization name
Address line 1
Address line 2
Address line 3


Office symbol or designation here

Receiving organization or unit name
Name or title of recipient Address line 1 Address line 2 Address line 3

MEMORANDUM FOR Commander, (receiving unit or organization) Command, (Office symbol or designation), Address goes here

SUBJECT: Memorandum of Recommendation for (Recommendees rank last name, first name), (SSN if required), (Recommendees unit or organization address)

1. I strongly recommend approval of (Rank first name last name)’s request for (state reason for letter). (Name of recommendee) has proven that s/he has the potential and requisite skills to be successful doing (reason for letter), no matter how difficult the task or assignment.

2. Over the past (#) years, (Name of recommendee) has continuously demonstrated her desire to lead and excel. NAME was selected to lead multiple activities while at (organization). Her (other activity) gave her the opportunity to (insert appropriate information). She assumed responsibility of the PROGRAM NAME and within a few months, achieved (insert appropriate information). (Discuss leadership abilities, high performance ratings, community involvement, physical fitness test scores, academic honors or other pertinent info). One of her greatest attributes is her ability (insert information here).

3. (Name of recommendee) has natural leadership ability, the intellect and qualities necessary to excel in (reason for letter). Although the (losing organization) will be sorry to lose an outstanding officer/NCO/Soldier/Sailor/Marine/Airman, the (organization recommendee is applying for) will gain a superb leader is she is selected.

COMMANDER’s NAME (all capital letters)

RANK, USA (All caps)


(Adjust signature block as needed)

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