A resignation letter records a decision and its timing. It does not need to contain a complete account of why you are leaving. A short, neutral letter often serves the practical purpose better than a long explanation written in frustration.

Check the process first

Review your agreement and your employer's resignation procedure so you know whom to notify and how to confirm your final day. Notice arrangements vary. This writing example does not determine what notice you are required to give or what happens to pay or benefits. If you have already spoken to your manager, refer to that conversation. If you have not, use direct language rather than hinting at a possible departure. Make clear whether the date you name is your proposed final day or a date already agreed upon.

Sample resignation letter

Example to adapt
Dear [manager's name], Please accept this letter as notice of my resignation from my position as [job title] at [organization]. My proposed final working day is [date], subject to confirmation of the applicable notice arrangements. Thank you for the opportunities to [brief, sincere acknowledgment]. During the transition, I can prepare a summary of my current work and coordinate the handoff of [specific responsibilities]. Please let me know the next steps for confirming my final day and completing the departure process. Sincerely, [name]

Keep promises within your control

Offer useful help during your remaining time, but avoid promising unlimited availability after you leave. A written handoff can include project status, deadlines, document locations, and the people who need updates. Do not include passwords or confidential material in an ordinary resignation email. Gratitude should be sincere. If you cannot honestly praise the experience, a courteous acknowledgment of the opportunity is enough. You can omit the thank-you paragraph rather than writing something you do not mean.

Read it as a lasting record

Check the recipient, job title, and dates carefully. Remove sarcasm, personal attacks, and unnecessary details about a new employer. Save a copy through an appropriate channel and ask for confirmation of receipt. Questions about contractual obligations or disputed departure terms need advice suited to your situation, not a different letter template.

Make the next draft yours.

Adapt examples to your situation and verify names, details, and requirements before sharing.Suggest a correction →